This privacy notice is dated and effective January 1, 2021.
Aimlon CPA P.C. (“we,” “our,” and “us”) is committed to maintaining the confidentiality of your personal information. We are furnishing this privacy notice (“privacy notice”) to you (“you,” “your”) to explain how we collect, use, and share personal information.
In this privacy notice, personal information is information that is capable of being associated with, or could reasonably be linked directly or indirectly with, a particular individual. This includes identifier such as a name, an e-mail address, a home or work address or telephone number, payment information and online identifier.
Personal information does not include information which is publicly available, anonymized or aggregated, and other information which is excluded from the scope of applicable privacy laws.
It is our goal to collect, use and protect your personal information in a responsible manner while serving you. We may do so, for instance, in the context of interacting with our website visitors, developing new clients and business, providing tax and accounting services to our clients, managing our employees and contractors, or processing applications to join our team of audit, tax and accounting professionals.
For the purposes of your personal information, our privacy notice, the website terms of use, applicable law, and other agreements such as service engagement letter with our clients together govern our relationship. Our collection, use and sharing of personal information will vary based on our relationship or interaction with you. Please review this notice carefully. Through your use of and by engaging in the Services, you accept the terms of this privacy notice and consent to the data collection, use and sharing we describe in this notice. Please do not use this website if you disagree with any part of this notice or our website terms of use.
We collect, use, and share personal information from various sources to serve you and to accomplish legitimate business objectives. Most of your personal information in our possession comes from you either directly when you or your authorized representative provide the information to us so that we can serve you, or indirectly from information that we collect or generate for the purpose of serving you. We may not be able to serve you competently if you choose not to provide some of the personal information that we need to evaluate your specific audit, tax or accounting situation or to improve your website navigation experience.
Visitors to aimloncpa.com
If you use our website, you may provide contact and other information to enable us to furnish you with information about tax and accounting developments and our Services. You may also provide contact and other information when using email outside of our website. In addition, your browser will provide other information automatically, as described further below:
Data we collect automatically
We collect certain information when you use our website or our services. We automatically collect information about your computer and software when you use our website. This information may include your internet protocol (“IP”) address, domain names, cookie identifiers, mobile carrier, browser type, operating system or device, location information, internet service provider, pages that you visit, when you visit them and links you click on our website. Information we collect may be associated with accounts and other devices.
Compiled aggregated statistics
We record certain anonymized or aggregated information about your use or evaluation of our website. We use this information to measure your interest in and use of various portions or features of our website, for internal analysis and research purposes. We may share this information with third parties for our purposes in an anonymized or aggregated form that is designed to prevent anyone from identifying you. Anonymized or aggregated information is not personal information.
Cookies
Our website uses “cookies” to enhance your online experience. A cookie is a data technology that allows the website to store a tiny data file on your browsing device to identify you and tailor the website to you. Cookies do not store any of the personal information that you provide to us.
You may accept or decline cookies. Most browsers automatically accept cookies, but you may modify your browser settings to decline cookies if you prefer. If you choose to decline cookies, some features of the website may be unavailable to you. You may also delete cookie files from your own hard drive by adjusting your browser settings.
Web beacons
Web beacons are a visitor identification data technology that helps Aimlon CPA track the success of our web ad campaigns. Occasionally Aimlon CPA advertises on third party websites and identification technology helps us count visitors who have come to the website after being exposed to an Aimlon CPA banner ad on a third-party site.
“Do Not Track” Technology.
Do Not Track (DNT) is a way to keep your online behavior from being followed across the world wide web by behavioral advertisers, analytics companies, and social media sites.
Our website does not respond to Do Not Track (“DNT”) signals because it is our policy to not collect or knowingly authorize third parties to collect personal information about your online activities over time and across web sites or online services.
For more information, including how to turn on Do Not Track, please visit the Electronic Frontier Foundation website at https://www.eff.org/issues/do-not-track
Clients
The type of personal information we collect that relate to prospective or current clients of our firm varies depending on the client and matter. We may collect information related to our clients’ employees, customers, and contractors, communications with our client, and other information that may be relevant for the audit, tax, and accounting services that our clients engage us for. We may collect information such as name, address, e-mail address, job title, work history, nationality, photographs, bank account information for billing or deposits purposes, website browsing history and interactions with our websites, call recordings, recordings of meetings. We may collect information directly from you when you or your authorized representative provide the information to us. We may collect information indirectly through your activities on our website and as part of the service you engage us for including through third party sources such as public records.
Mutual clients with other professionals
We may obtain personal information from other professionals who are providing service to our mutual clients.
Job Applicants
We ask candidates who are looking for a career to provide contact information, resume, transcripts, school name, graduation year, the office, department, position for which they are applying, and other information. We also may collect information from third parties such as previous employers and personal references. We may use third party contractors to collect information related to references and other employment qualifications.
Employees
Personal information that we obtain relating to our employees include name, date of birth, address, phone number, Social Security number, marital status, nationality, race, gender or sexual orientation, age, disability, photographs, bank account information for direct deposits, health insurance information, other information to administer employee benefits, browsing history and interactions with our websites and with employer-provided and bring-your-own devices, device location and IP address when employees interact with our websites and with employer-provided and bring-your-own devices, call recordings, recordings of meetings, resume, work history, school, degree, graduation year. We use employee identification and username to regulate access to our technology such as email, records and word processing. We also collect information about employees’ beneficiaries and dependents to the extent our employees choose to enroll them in our benefit plans and arrangements.
Residents of the European Union
Our website is hosted on servers located in the United States of America. If you are accessing our website from the European Union, we will transfer your personal information to the United States using appropriate safeguards or only with your consent.
We process personal information to satisfy our legitimate interest in the effective delivery of information and services to you, and the effective and lawful operation of our businesses as described in the section “How we Use Personal Information”. For more information on with whom we share your personal information, please refer to the “How we Share Personal Information” section.
Your rights
You have the following rights in relation to your personal information
Information from Other Sources
We collect contact and payment information from our contractors and their employees to facilitate our use of the contractors’ services.
We may use or share personal information to serve you and for legitimate business purposes including the following:
We will not share or disclose your personal information except as follows:
No renting, selling or trading of your personal information
We will never rent, sell, or trade your personal information to unaffiliated third parties, such as sellers of goods or services, for their own business or commercial purposes.
Sharing with service providers
Depending on the circumstances and nature of the services we are providing we may from time to time share your personal information with third-party service providers, some of whom may be cloud-based, providers of tools that Aimlon CPA operates to maintain the security of our IT infrastructure, peer reviewer, tax return electronic transmission or mailing, data processing and storage, payment processing, background check, identification, verification and fraud detection, customer support, benefits management, and marketing. We require these third parties to maintain the privacy and security of the personal information they access.
To protect ourselves or others
We may share your personal information as required by law.
Website and social media
We share the photography images and professional experience of our certified public accountant or accountant employees and partners on our website and social media.
Disclosure in the event of merger, sale, or other asset transfers
Your personal information may be transferred as part of a sale, merger, acquisition, or transition of service to another provider in accordance with applicable law and regulations.
General
You have certain choices about the use and disclosures of your personal information, as set out in this privacy notice.
You may decline to provide personal information to us. Declining to provide personal information may mean that we will be unable to assist you with services such as your tax return preparation, your financial statement audit and you may not be able to access website features that require personal information. We may also not be able to hire you to join our team of professionals.
Opting out of email marketing communications
We may use your personal information to communicate with you about website postings that we believe will be of interest to you. If you decide at any time that you no longer wish to receive marketing communications from us, please follow the “unsubscribe” instructions provided in the communication or contact us at mathieu@aimloncpa.com. Please note that clients cannot opt-out of administrative communications relating to the services we provide to them, such as billing or service notifications.
We use our best efforts and the appropriate technological or organizational measures to protect your personal information from unauthorized access, use or disclosure. However, no completely secure system for electronic data transfer exists. Therefore, we cannot ensure or warrant the security of any information you transmit to us.
Aimlon CPA P.C. uses several social media platforms to provide you with easy access to relevant information and to promote our services and brand. We assume responsibility for the content that we publish using social media platforms. However, we are not responsible for managing the social media platforms. You must adhere to the social media platform providers’ term of use and privacy policy when you are using their platforms. This privacy notice and these terms apply only to our websites, services, and practices.
Our websites may contain links to other websites, applications, social media accounts, and information for your convenience that are not operated or controlled by us. We do not control linked third-party websites or their privacy practices, which may differ from those set out in this privacy notice. Any personal information you choose to give to linked third parties is not covered by this privacy notice. We encourage you to review the privacy notice of any company or website before submitting your personal information.
We do not intentionally collect or maintain personal information about any person under the age of thirteen, except as required in our role as our clients’ certified public accountants. No parts of our Services are specifically directed to or designed to attract anyone under the age of thirteen. If we learn that we have collected or received personal information from a person under the age of thirteen without verification of parental/guardian consent, we will delete that information.
We will occasionally update this privacy notice as we deem necessary at our sole discretion to reflect company, users and clients’ feedback. If there are any material changes to this privacy notice, we will notify you as required by applicable law.
We encourage you to review this privacy notice periodically to be informed of how we are using and protecting your information and to be aware of any policy changes. The amended privacy notice supersedes all previous versions. Your continued relationship with us after the posting or notice of any amended privacy notice or privacy notices shall constitute your agreement to be bound by any such changes. Any changes to this privacy notice will take effect immediately after being posted or otherwise provided by us. Each version of this privacy notice will be identified by its effective date.
We welcome your comments regarding this privacy notice. If after reviewing this privacy notice, you have any questions or concerns or you would like to submit a request, please contact us by email or snail mail at:
Aimlon CPA P.C.
1345 Avenue of the Americas
33rd Floor
New York, NY 10105
info[at]aimloncpa.com
